Compliance Support Services

Health Insurance Portability Accountability Act (HIPAA PRIVACY & SECURITY SUPPORT SERVICES)

TSMG’s Compliance Support Service assist clients with tools and resources to implement and monitor HIPAA Privacy/Security Policies and Procedures. TSMG helps to meet applicable state and federal regulation under the Administrative Simplification Act of HIPAA. We offer a hands-on approach in working with our groups and are always available as a resource for any HIPAA related issues.

HIPAA support services include:

Assessment

• Review established HIPAA privacy and security policies and procedures for compliance
• Perform an assessment on the current standard of practice for patient information privacy and security, including physical walk-thru
  • Written report on findings/risk areas
• Guidance on changes or additions needed for policies and procedures
  • Work with Privacy Officer to implement appropriate changes to existing polices or write any additional policies and procedures needed.
• Implementation
  • Assist with implementing new HIPAA compliant policies and procedures
    • Work office and staff to implement and provide training on policy and procedures
  • Development of Policies and Procedures, Consent Forms, Authorization Forms, Business Associate Agreements and Notice of Privacy practices
    • Help create and implement forms or policies to help the client in their efforts towards HIPAA compliance
  • Training
    • Employee initial HIPAA training with “Certificate of Completion” held at TSMG or  online on-demand
      • HIPAA requires all new employees be trained on the organization’s policies and procedures and HIPAA regulations
    • Annual training supplied on-site for all workforce members
    • Topic Specific Training
      • In-service for specific issues and topics of interest
    • Supply HIPAA updates, as they occur, via e-mail
  • Help Desk
    • Tri-State Medical Group Compliance Manager is available by email or phone for any question or concern and will investigate your issue and supply answers via email, with supporting documentation.
      • If Tri-State Medical Group cannot answer your question, Tri-State will contact a local attorney for the answer.
    • Support for any HIPAA related complaints/investigations from your patients or any government investigators.
  • Monthly Compliance Newsletter
    • Keeps clients up to date on regulation changes, items to watch out for, compliance quiz, and monthly HIPAA security reminders

Occupational Safety and Health Administration (OSHA)

Health and safety for patients and employees in your practice are of utmost importance.  To satisfy regulatory requirements medical practices must meet the requirements of OSHA.

OSHA Support Service includes:

OSHA Plan Development

• Help create and implement written policies and procedures
  • Applicable to Healthcare Industry

Training

• General OSHA Healthcare standards new hire training
• Annual OSHA training for all workforce members
• Topical training can also be requested for identified issues or areas that need additional training

Evaluation

• Hazard and general evaluation/inspection of the medical office(s)
  • Proper labels, warning signs
  • Disaster plan of action
  • Hazard Chemical and Safety Data Sheet Identification and Compliance
  • Compliance with BBP standard
  • Up to date safety and Labor posters

Help Desk

• • Questions and concern assistance for OSHA related issues
  • Answers given with supportive documentation

Monthly Compliance Newsletter

• • Keeps clients up to date on regulation changes, items to watch out for, compliance quiz, and relevant compliance news stories